TERMS AND CONDITIONS

PAYMENTS AND REFUNDS

Upon registration, we require a non-refundable deposit of 50% of the total cost of your workshop(s). Payment of this deposit confirms your reservation. Participants are not guaranteed a spot in any workshop without a paid deposit. Payment of your deposit will be taken as your acceptance of these terms and conditions and will constitute a contract between yourself and Rome Art Residencies LLC. Your full balance is due by March 31, 2025.

CANCELLATION REFUNDS

50% Deposit: Non-refundable. Any amount paid beyond the 50% deposit will be refunded before April 30, 2025. After April 30th, all payments are non-refundable. If the full balance is not received by April 30th, Rome Art Residencies LLC may consider workshop and housing selection forfeit and offer either, or both, to another participant. All financial transaction fees made at the time of payment are non-refundable. Refund transaction fees will be deducted from the amount of the refund. Please note that if the course is canceled due to COVID-19, all course fees will be refunded, minus credit card or PayPal transaction fees.

PRICES

All prices include all fees associated with the instruction (instructor fees, model fees, studio fees), admission fees to all museums visited as part of the tour or visited in conjunction with a specific workshop. Prices also include a Final Dinner on the last day of the workshop. Workshop prices do not include accommodations. For those selecting to utilize housing options (for an additional fee, when available), prices include 14-night accommodations beginning on the Sunday night before the start of the workshop. Prices do not include transportation to or from locations, nor do they include transportation while in the area. Prices do not include meals other than the Final Dinner. Materials required for the workshops are the sole responsibility of the participants unless otherwise stated in the workshop descriptions.

ACCOMMODATIONS

Accommodations are contracted through independent real-estate agents who select a housing option agree to be bound by the terms and conditions of the independent real estate agent, in their use of the accommodations. These accommodations are only for the use of the registered workshop participant and overnight guests are prohibited.

PETS

Pets are not allowed in either the studio or the housing.

SMOKING

Smoking is not allowed in any of the studio facilities or housing accommodations.

ARRIVAL AND DEPARTURE TIMES

Check-in to accommodations is Sunday afternoon. If you will be arriving earlier, we will provide a place to leave your luggage until your apartment is ready. Checkout is at 10:00 am on the day of departure.

LIABILITY

The owners and employees of Rome Art Residencies LLC shall not be liable for any loss, damage, or injury suffered by the workshop participants. Rome Art Residencies LLC assumes no liability for any loss, damage, expense, injury, or inconvenience by reason of any defects in the structure of the property, plumbing, electric system, gas, water, or failures in the supply of utilities for either the studio facilities or housing. For any loss or damage to the studio or housing facilities or fixtures/fittings caused by workshop participants, the cost of repair or replacement will be paid by the participants to the owners of the accommodations and/or studio facilities. The safety and welfare of children are the sole responsibility of their parents and guardian.

CANCELLATION AND SUBSTITUTIONS

We reserve the right to cancel any workshop due to insufficient registration. Participants will be notified of cancellations by the registration deadline as outlined in Dates and Deadlines. We reserve the right to substitute another qualified instructor and/or amend any workshop in the event of unforeseen circumstances at any time. A full refund will be made in the case of cancellation.

FORCE MAJEURE

Refunds do not apply when your course is canceled as a result of a risk of war or threat of war, riot, civil strife, industrial dispute, terrorist activity, natural disaster, fire or adverse weather conditions, and similar events beyond our control.

MISADVENTURE

We accept no responsibility for any loss or damage you may suffer during the period of your course due to accident, illness, bodily injury, or loss of equipment, of belongings, or from any other case.

INSURANCE

It is solely the responsibility of the workshop participants to obtain travel and health insurance while enrolled in Rome Art Residencies LLC Workshops.

PASSPORTS AND/OR VISAS

It is the sole responsibility of the workshop participant to obtain the travel documents necessary to attend the workshops.

DATES, DEADLINES, AND NOTIFICATION

Registration deadline and cancellation notification deadline- MARCH 10, 2025. Registration for specific workshops may be extended based on availability. Final payment deadline- APRIL 30, 2025. Notification will be made in a timely manner in the event of any necessary changes to any workshops

REMOVAL

Rome Art Residencies LLC reserve the right to remove any disruptive participants from the workshops and/or housing without refund.

TELEPHONES

Participants in the workshops are required to have a functioning cell phone while attending the workshops.

PRIVACY POLICY

The privacy policy discloses the privacy for Rome Art Residencies LLC. The privacy policy applies solely to the information collected by this website. It will notify you of the following: What personally identifiable information is collected from you through the website; how it is used and whom it may be shared with; what choices are available to you regarding the use of your data; the security procedures in place to protect the misuse of your information; how you can correct any inaccuracies in the information.

INFORMATION COLLECTION, USE, AND SHARING

We are the sole owners of the information collected on this site. We only have access to collect information that you voluntarily give us via email or other direct contacts from you. We will not sell or rent this information to anyone. We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with a third party outside of our organization, other than as necessary to fulfill your request. Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

YOUR ACCESS TO AND CONTROL OVER INFORMATION

You may opt-out of any future contacts forms at any time, You can do the following at any time by contacting us via an email address or phone number is given on the website: See what data we have about you if any; Change/correct any data we have about you; Have us delete any data about you; Express any concern you have about our use of your data

SECURITY

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Whenever we collect sensitive information (such as credit card data), the information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for “HTTPS” at the beginning of the address of the webpage. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or stoma service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

REGISTRATION

In order to use some functions of this website, the user must complete the registration form. During registration, a user is required to give certain information (such as name and email address). The information s used to contact you about the products/services on our site in which you have expressed interest. We request information from you on our registration forms. To enroll in one of our workshops, you must provide contact information (like name and address) and financial information (like credit card number and expiration date). This information is used for billing purposes and to fill your orders. If we have trouble processing an order, we will use this information to contact you.

LINKS

This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other websites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

UPDATES

Our privacy policy may change from time to time and all updates will be posted on this page. If you feel that we are not abiding by this policy, you should contact us immediately via telephone or email provided under the contact page.

PHOTOGRAPHY POLICY

Rome Art Residencies LLC reserves the right to use any photographs or videos taken at any event sponsored by Rome Art Residencies, without the expressed written permission of those included within the photographs or videos. Rome Art Residencies may use the photographs or videos in publications or other media material produced, used, or contracted by Rome Art Residencies including but not limited to: advertisements, social media, brochures, invitations, books, newspapers, magazines, television, websites, newsletters, emails, etc.

To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject, parent, or legal guardian.

A person attending a Rome Art Residencies event who does not wish to have their image recorded for distribution should make their wishes known to Rome Art Residencies at info@romeartresidencies.com, in writing of his/her intentions. Rome Art Residencies will only use the photo for identification purposes and will hold it in confidence.

By participating in a Rome Art Residencies event or by failing to notify Rome Art Residencies, in writing, your desire to not have your photograph used by Rome Art Residencies, you are agreeing to release, defend, hold harmless and indemnify Rome Art Residencies from any and all claims involving the use of your picture or likeness.

Any person or organization not affiliated with Rome Art Residencies may not use, copy, alter or modify Rome Art Residencies photographs, graphics, videography or other, similar reproductions or recordings without the advance written permission of an authorized designee from Rome Art Residencies.